Privacy

Privacy Policy

Last updated: June 23, 2026

This Privacy Policy explains how rhemavā collects, uses, stores, discloses, and protects personal information when you use our website, platform, beta program, interview practice tools, AI coaching features, emails, forms, and related services.

rhemavā is operated by 12418011 Canada Inc., doing business as Oaktreeuni and/or rhemavā.

For privacy questions or requests, contact:

Privacy Officer
12418011 Canada Inc. / Oaktreeuni / rhemavā
7030 Woodbine Avenue, Suite 500
Markham, ON L3R 6G2
Canada
Email: [email protected]

By using rhemavā, creating an account, joining the beta, submitting an access request, or using our interview features, you acknowledge that you have read this Privacy Policy.

Where required, we will ask for your consent before collecting, using, or disclosing your personal information, including before recording interview sessions.

1. What rhemavā does

rhemavā is an AI-powered interview practice and coaching platform for project delivery professionals, including Scrum Masters, Project Managers, Program Managers, Delivery Leads, Execution Leads, Agile Coaches, and related roles.

The platform may allow users to complete voice-based mock interviews, receive AI-generated feedback, review transcripts, track performance patterns, measure improvement over time, and prepare for real-world interviews.

Because rhemavā uses voice, transcription, AI scoring, and coaching features, we may collect and process audio recordings, transcripts, answers, scores, coaching feedback, and usage data.

2. Information we collect

We may collect the following categories of information.

Account and profile information

This may include:

• Name
• Email address
• Login credentials or authentication details
• Account status
• Beta invite status
• Role or target role
• Usage preferences
• Communication preferences

Waitlist, beta, and access request information

If you request access, join a waitlist, apply for beta access, or complete a form, we may collect:

• Name
• Email address
• Phone number, if submitted
• Current or target role
• Career goals
• Interview preparation needs
• Information submitted through forms, surveys, or onboarding questions
• Marketing source or referral information

Interview session information

When you use rhemavā’s interview practice features, we may collect:

• Voice/audio recordings
• Interview transcripts
• Your spoken or written answers
• AI interviewer prompts and responses
• Session duration
• Questions asked
• Playback activity
• Answer structure
• STAR-format analysis
• Relevance scores
• Communication scores
• Filler-word analysis
• Pace, clarity, and confidence indicators
• Coaching feedback
• Improvement trends
• Readiness metrics
• Session history

Technical and usage information

We may collect:

• IP address
• Browser type
• Device type
• Operating system
• Pages visited
• Features used
• Login activity
• Error logs
• Session timestamps
• Performance data
• Security logs
• Cookie or authentication data

Payment and billing information

When paid plans are introduced, we may collect or process billing-related information, including:

• Subscription plan
• Billing name
• Billing email
• Payment status
• Invoice history
• Transaction records
• Tax information where applicable
• Last four digits or payment method details provided by our payment processor

We do not intend to store full credit card numbers on our own systems. Payment information may be processed by third-party payment processors.

Communications

If you contact us, respond to emails, request support, or communicate with us through forms, chat, email, or social platforms, we may collect the contents of those communications.

3. Recording consent

rhemavā uses voice-based mock interview features.

Before starting a voice interview session, you may be asked to grant microphone access and consent to recording. When you start a recorded session, your voice and the AI interviewer’s voice may be recorded, transcribed, analyzed, scored, stored, and used to provide playback, feedback, coaching, progress tracking, and service improvement.

If you do not provide microphone permission or recording consent, you may not be able to use voice interview features.

You should not record or submit information that you do not have the right to provide.

4. How we use your information

We may use personal information to:

• Create and manage your account
• Provide access to the beta or platform
• Run voice-based mock interviews
• Record, transcribe, and analyze interview sessions
• Generate AI-based feedback, coaching, scores, summaries, and recommendations
• Track progress and improvement over time
• Personalize the interview experience
• Improve platform quality, reliability, scoring, and usability
• Provide customer support
• Send service, security, account, and transactional messages
• Send beta updates, product announcements, offers, or marketing messages where permitted
• Process subscriptions, invoices, payments, refunds, taxes, and billing support
• Detect abuse, fraud, misuse, security threats, and technical issues
• Enforce our Terms and protect our legal rights
• Comply with legal, regulatory, tax, accounting, and security obligations

5. AI processing

rhemavā uses artificial intelligence and speech-processing technologies to support transcription, interview simulation, scoring, coaching, summaries, and feedback.

AI-generated outputs may be inaccurate, incomplete, inconsistent, delayed, or unsuitable for your specific circumstances. AI feedback is provided for educational and practice purposes only.

Unless we clearly state otherwise, rhemavā does not make employment decisions, hiring decisions, promotion decisions, compensation decisions, or professional licensing decisions about users.

6. Model training and service improvement

We do not sell your personal information.

We do not permit third-party AI providers to use your interview recordings, transcripts, or answers to train their general-purpose AI models, unless you have been clearly informed and have provided any consent required by law.

We may use aggregated, anonymized, or de-identified information to improve rhemavā’s features, scoring, reliability, user experience, security, and coaching quality.

We may also use your own interview history, transcripts, scores, and usage data to personalize your experience and show your progress over time.

7. Information you should not submit

You are responsible for the information you provide to rhemavā.

Do not submit:

• Confidential employer information
• Client information
• Trade secrets
• Internal company documents
• Private information about coworkers, managers, clients, or candidates
• Government identification numbers
• Financial account details
• Health information
• Legal claims or privileged information
• Information you are not authorized to share
• Anything that violates an agreement, law, policy, or third-party right

If you discuss real workplace examples, you should remove names, confidential details, client data, and sensitive business information.

8. Cookies and tracking

We may use cookies or similar technologies to:

• Keep you signed in
• Secure your account
• Remember preferences
• Understand website or platform usage
• Improve performance
• Support analytics, beta onboarding, marketing, or advertising where applicable

At minimum, rhemavā may use authentication cookies necessary for account access and platform functionality.

If we use non-essential analytics, advertising pixels, remarketing tools, or similar technologies, we may update this Privacy Policy or provide additional cookie notices where required.

You can control cookies through your browser settings, but disabling certain cookies may affect platform functionality.

9. Emails and marketing communications

We may send transactional emails, including:

• Account notices
• Login or password messages
• Beta invitations
• Service updates
• Security alerts
• Billing notices
• Subscription notices
• Support responses

Where permitted by law, we may also send commercial or marketing messages, including beta updates, product announcements, launch offers, educational content, or promotions.

You can unsubscribe from marketing emails at any time by using the unsubscribe link or contacting us. Even if you unsubscribe from marketing messages, we may still send transactional or service-related messages necessary to operate your account.

10. When we share information

We may share personal information with service providers that help us operate rhemavā, including providers for:

• AI processing
• Speech-to-text
• Text-to-speech
• Voice processing
• Audio storage
• Cloud hosting
• Database services
• Authentication
• Email delivery
• Customer support
• CRM and waitlist management
• Analytics
• Payment processing
• Security and fraud prevention
• Legal, accounting, and compliance support

These providers may process information only as needed to provide services to us, comply with legal obligations, or protect their systems.

We may also disclose information:

• With your consent
• To comply with law, court orders, subpoenas, or regulatory requests
• To enforce our Terms
• To protect rhemavā, users, the public, or third parties
• During a merger, acquisition, financing, restructuring, sale of assets, or business transfer
• To investigate fraud, security issues, abuse, or misuse

11. Subprocessors and service providers

rhemavā may use third-party providers to operate the service. These may include:

Provider or Category	Purpose	Data Processed
AI model provider	AI coaching, scoring, summaries, feedback	Prompts, answers, transcripts, session context
Speech-processing provider	Transcription, voice processing, playback support	Audio, transcripts, session metadata
Cloud hosting provider	App hosting and infrastructure	Account, usage, session, and technical data
Storage provider	Secure storage of recordings or files	Audio recordings, related metadata
CRM/email provider	Waitlist, beta communication, onboarding	Name, email, form responses, communication status
Payment processor	Subscription and billing processing	Billing details, transaction records
Analytics/security tools	Product improvement and platform security	Usage, device, log, and security data

We may update our providers as the platform evolves.

12. Cross-border processing

Your information may be processed, transferred, or stored in Canada, the United States, or other countries where we or our service providers operate.

Privacy laws in those countries may differ from the laws where you live. Your information may also be subject to lawful access requests by courts, law enforcement, regulators, or government authorities in those jurisdictions.

13. Retention

We keep personal information only as long as reasonably necessary for the purposes described in this Privacy Policy, unless a longer period is required or permitted by law.

Current retention practices may include:

Data Type	Retention
Audio recordings	Currently retained for approximately 7 days unless deleted earlier or retained for legal/security reasons
Transcripts	Retained while your account is active unless deleted earlier
Scores and coaching outputs	Retained while your account is active to support progress tracking
Progress metrics	Retained while your account is active
Account information	Retained while your account is active and for a reasonable period afterward
Waitlist and beta application data	Retained as needed to manage access, communication, and launch updates
Billing records	Retained as required for tax, accounting, legal, and fraud-prevention purposes
Security logs	Retained for a limited period for security, fraud prevention, troubleshooting, and legal compliance
Support communications	Retained as needed to respond, improve support, and maintain business records
Backups	Deleted or overwritten according to normal backup cycles

When you request deletion, some information may remain temporarily in backups, logs, or records where required for legal, security, fraud-prevention, accounting, dispute-resolution, or operational purposes.

14. Security

We use reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, loss, misuse, disclosure, alteration, and destruction.

These safeguards may include encryption, access controls, authentication controls, vendor controls, monitoring, and data minimization.

No system is completely secure. We cannot guarantee that unauthorized access, data loss, cyberattacks, technical failures, or security incidents will never occur.

15. Privacy and security incidents

If we become aware of a privacy or security incident involving personal information, we will assess the incident and take appropriate steps.

Where required by law, we will notify affected individuals, regulators, service providers, or other parties.

We may also keep records of privacy or security incidents as required by applicable law.

16. Your privacy rights

Depending on where you live, you may have rights to:

• Access personal information we hold about you
• Correct inaccurate information
• Withdraw consent, subject to legal or contractual restrictions
• Request deletion of certain information
• Request information about our privacy practices
• Ask questions or make a complaint

To make a request, contact us at [email protected].

We may need to verify your identity before responding. Some requests may be limited by law, security, fraud prevention, backup systems, accounting obligations, or our need to maintain accurate business records.

17. Children and minors

rhemavā is intended for users who are at least 18 years old.

We do not knowingly collect personal information from children under 18. If you believe a minor has provided personal information to us without appropriate consent, contact us and we will take reasonable steps to review and delete the information where required.

18. Business transfers

If rhemavā, Oaktreeuni, or 12418011 Canada Inc. is involved in a merger, acquisition, financing, restructuring, sale of assets, bankruptcy, or similar transaction, personal information may be disclosed or transferred as part of that transaction, subject to appropriate safeguards and applicable law.

19. Changes to this Privacy Policy

We may update this Privacy Policy from time to time.

When we make material changes, we may notify you by email, in-app notice, website notice, or another reasonable method. The updated policy will be effective when posted unless otherwise stated.

Your continued use of rhemavā after an updated Privacy Policy becomes effective means you acknowledge the updated policy.

20. Contact us

For privacy questions, access requests, deletion requests, correction requests, or complaints, contact:

Privacy Officer
12418011 Canada Inc. / Oaktreeuni / rhemavā
7030 Woodbine Avenue, Suite 500
Markham, ON L3R 6G2
Canada
Email: [email protected]